How To Email A Large Pdf File Mac

Video is an explanation to send large PDF files via email. Video is an explanation to send large PDF files via email. The Mac email message is successfully saved as a PDF file in the selected location. Note that for bulk conversion, all these steps must be carried out for each email message one at a time. So in case of saving multiple emails (hundreds and thousands), this will require a considerable amount of time and effort.

Sometimes you may find yourself needing to send a large pdf file as an email attachment. But when you try to attach the file, you may see a notification that says “pdf too large to email”. Let’s talk about the best way to send large pdf files by email, plus other convenient ways to share any type of large file online.

The First Step: Compress PDF File Before Attaching

Sending a large pdf file by email will be much easier if you compress the file before trying to attach it to your message. If you don’t know how to compress large files, read this article. You will find different compression tools that will help reduce the size of your large pdf file without losing quality. The upload and download time will also be reduced. So this step is very important!

By the way, if your internet speed is not very high, compressing your large pdf file before sending will save you time. Do not skip this step, always compress large PDF files before attaching them to an email message.

After compressing, you will get smaller PDF files (usually 1/10th of the original size), which are much easier to work with. So you can just type your message and attach your compressed pdf files to it.

No more waiting while large pdf files take their time getting attached.

How To Email A Large Pdf File Mac

Guide tor Compressing Large PDF Files

When you find yourself waiting too long for attachments to upload, you’ll know it is the right time to try compression tools. There are a lot of benefits to compressing large PDF files before attaching them to email:

  1. It saves you time (no need to wait for upload to finish);
  2. Reduces storage space taken up in your email account;
  3. Reduces costly bandwidth use;
  4. Reduces download time for the file recipient.

We strongly recommend compressing pdf files before sending them as attachment. One of the easiest methods is zipping the folder. The best thing about it is that there is no need to install any third party software.

Let’s go through the main steps :

  1. Create new folder and give it a name that will be easy to recognize for you and your recipient;
  2. Put all your large pdf files into this folder;
  3. Right-click on this folder;
  4. From the drop-down menu, choose “Send To” and then “Compressed (Zipped) folder”;
  5. Your folder with large files will start getting compressed;
  6. As a result, you will get a .zip file that you can easily attach to your email.

The resulting .zip file will be smaller in size compared to the original size of your folder. Your email recipient needs to unzip the file to use it. The easiest way to go about it is to double-click on the .zip file, which will immediately show all compressed files contained in it. And you don’t even have to install anything: this functionality is built into Windows. But remember, if you have already installed another compression tool on your computer, the installed software has most likely been set as the default zip program and will be used automatically instead of the built-in Windows feature.

Having compressed files for the first time, you will see that it’s not that hard. The task can be carried out by anyone who wants to send large pdf attachments via email faster, and it does not require any special skills.

Alternative Way of Sending Large PDF Files by Email

Don’t want to use compression tools? An alternative way is to use online file sharing services like Dropbox, Google Drive or FileWhopper. Of course, there are a lot of different services with a multitude of options. All you need is figure out what options are really important to you. If the file you want to upload is really huge (even as big as 1TB), your best bet is to use the FileWhopper service. FileWhopper takes your security very seriously: all files are encrypted with a password. If you are still in doubt, try sending your first file up to 5GB in size with FileWhopper for free. We bet you won’t regret it 🙂

Below are the most common causes for a scanned document to be too big in size when saved as a PDF file. Most users notice the PDF is too large when they try sending the PDF in e-mail and realize it exceeds the allowable size. Most e-mail services don't allow attached files larger than 3 to 5 MB.

DPI

The dots per inch (DPI) of the scanned image is often the primary cause of a large PDF file. By default, most scanners record images at 300 DPI, which is the minimum DPI for any image that is printed after scanned. However, for a PDF that is for screen reading the DPI should be 72.

Saving as color

Because most scanned objects are text-only documents, they do not need to be in color. Make sure that the images are black and white and not color.

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Color settings

Even after setting your scanner to black and white some scanner software may keep other color settings enabled. After setting the image to black and white make sure that any color settings such as 'Color Depth' are also decreased.

PDF convert

How To Email A Large Pdf File Machine

If you tried the suggestions above, and the image size is small, but the PDF is still large, it may be the conversion software's fault. Make sure the settings in the software that converts the PDF are properly set. Again, we suggest making sure the PDF resolution is 72 DPI. PDF programs may also have different ways to save a PDF. For example, in PrimoPDF you can save the PDF as 'Screen,' 'eBook,' 'Print,' and 'Prepress.' For most users the PDF file needs to be viewed on the screen, so the 'Screen' setting could be used.

Adobe Acrobat Pro

If you have the non-free version of Adobe Acrobat Pro, this program can also shrink the PDF by using the Reduced in size option under Document. Alternatively, you can use the PDF Optimizer in Advanced.

Other e-mail suggestions

If you've tried the above suggestions and the file size is still too big for e-mail, consider the suggestions below.

  • Compress the file - Compressing the file as a zip or other file compression makes the file smaller in size. See, How to compress or make files into one file.
  • Google Drive - Google Drive, specifically Google Docs, is free and offers 5 GB of storage and allows PDF and other document files to be uploaded and shared.
  • Use online service - Where to post my pictures, movies, or other files online for free.

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Additional information

  • See the PDF definition for further information and other related questions and answers.